 | |  | |  | |  | |  |
| Grant Township, Cheboygan County, Michigan www.granttwp.com |
| June, 2011 Board Meeting Minutes June 14, 2011 |
The Grant Township meeting was called to order by Supervisor Wooden at 7:03 P.M. The Pledge of Allegiance was recited by all.
Present were: Supervisor Wooden, Treasurer Vallance, Clerk Hempenstall, Trustee Hart and Trustee Churchill. A quorum was present. 7 residents were
in attendance.
Additions to Agenda:
A motion was made by Trustee Churchill to approve the agenda with the addition of items above. Supported by Treasurer Vallance and approved by all.
Motion Carried.
A motion was made by Clerk Hempenstall to approve the minutes of May 10, 2011 with the correction of a clerical error. Supported by Trustee Churchill
and approved by all. Motion carried.
Clerk's Report:
Treasurer's Report
Treasurer Vallance reported on the following:
A motion was made by Trustee Hart to accept the Treasurer's Report as presented. Supported by Trustee Churchill and approved by all. Motion carried.
Speakers:
Cindy Ranshaw, LCC, spoke on the role and responsibilities of the Township Constable. Discussion and questions followed.
Commissioner Matelski spoke on the resignation of Drain Commissioner Dennis Lenox and the possibility of County Administrator Overton accepting a
position in Jackson, MI.
Public Comment:
None
Old Business:
New Business:
Policy & Procedures -
Due to the lateness of the evening, a motion was made by Clerk Hempenstall to table the review of the policy and procedure for this evening until next
meeting. Supported by Trustee and approved by all. Motion carried.
Pay Bills:
Trustee Hart made a motion to pay the bills as presented. Supported by Trustee Churchill and approved by all. Motion carried.
Adjournment:
A motion was made by Trustee Hart to adjourn the Grant Township Board Meeting at 9:35 P.M. Supported by Trustee Hart and approved by all. Motion
carried.
Respectfully submitted
Karen Hempenstall
Grant Township Clerk
Present were: Supervisor Wooden, Treasurer Vallance, Clerk Hempenstall, Trustee Hart and Trustee Churchill. A quorum was present. 7 residents were
in attendance.
Additions to Agenda:
- Excavating at the Fire Hall
- Agenda Preparation
A motion was made by Trustee Churchill to approve the agenda with the addition of items above. Supported by Treasurer Vallance and approved by all.
Motion Carried.
A motion was made by Clerk Hempenstall to approve the minutes of May 10, 2011 with the correction of a clerical error. Supported by Trustee Churchill
and approved by all. Motion carried.
Clerk's Report:
- Approval of tax Allocation of 1.0 mil - filed
- Boiler Inspection Certificate - Posted in boiler room
- Swimming pool article - Discussed and filed
- DNR - granted rock riprap on Black Lake - filed
- MSP - Michigan State Police request for office space with internet availability - filed
- Census - discussed and filed
- Workers Compensation - accident fund to quote for upcoming contract
- Aurora Gas - natural gas pricing for 2011/2012 - filed
- CCRC Minutes 5/5 and 5/16 - filed
- Library Minutes - filed
- Senate Energy/Technology - Uniformed Video Services Local Franchise Act - filed
- MTA Spring Meeting - 4 board members attended
- Asset Management Conference - Discussed/filed
Treasurer's Report
Treasurer Vallance reported on the following:
- Municipal Money Market cash on hand $71,435.45. May deposits total $11,865.61. Transfers to General Checking $5,754.90. The balance on
hand as of May 31, 2011 - $77,546.06. - General Fund Checking cash on hand - $2.42. May deposits total $5,755.22. May disbursements total $5,754.90. The balance on hand as of May
31, 2011 $2.74. - Investments on Deposit - $161,553.24. Total worth of $239,102.04.
A motion was made by Trustee Hart to accept the Treasurer's Report as presented. Supported by Trustee Churchill and approved by all. Motion carried.
Speakers:
Cindy Ranshaw, LCC, spoke on the role and responsibilities of the Township Constable. Discussion and questions followed.
Commissioner Matelski spoke on the resignation of Drain Commissioner Dennis Lenox and the possibility of County Administrator Overton accepting a
position in Jackson, MI.
Public Comment:
None
Old Business:
- Storage Room Renovation - Discussion took place regarding the specifics of the renovation of the storage room at the Grant Township Hall. It
was agreed that the bid will be drafted and e-mailed to all board members, to allow any changes needed, and then be advertised in the
Cheboygan Tribune. Bid is due by July 8, 2011 and will be opened at the July 12, 2011 monthly meeting.
- Roof - No bids were accepted by the bid due date of June 9, 2011. One bid received by Supervisor Wooden personally on Monday, June 13, 2011
and brought to the monthly meeting. It was the decision of the board not to accept the bid, due to not being received by the bid date. It was agreed
that Nick Jankoviak will complete the repairs on the roof at the Grant Township Hall. Clerk Hempenstall to contact Nick and advise and to have
work begin immediately.
- Campground - Clerk Hempenstall reported on the DNR license renewal of the Black Lake Trail Campground until Dec. 31, 2011 and their
willingness to request Grant Township to enter into a cooperative lease agreement even though closure of the campground is not definite at this
time. Clerk Hempenstall to draft a letter to the DNR indicating Grant Township's interest in the possibility of a cooperative lease agreeent, once
the closure of the campground is definite.
New Business:
- Library Liaison - A motion was made by Clerk Hempenstall to appoint Ruth Gainor as Grant Township's library liaison for the next year. Supported
by Trustee Churchill and approved by all. Motion carried.
- Excavation - Discussion regarding excavation at the fire hall took place. It was agreed to place the excavation out for bids. Bid will be due by July 8,
2011 and opened at the July 12, 2011 monthly meeting.
- Agenda Preparation - Discussion regarding the preparation of the monthly meeting agenda took place. It was agreed that Supervisor Wooden will
contact Clerk Hempenstall the week prior to the meeting and an agenda will be prepared. Supervisor Wooden to e-mail agenda to board
members at least 3 days prior to meeting date.
Policy & Procedures -
Due to the lateness of the evening, a motion was made by Clerk Hempenstall to table the review of the policy and procedure for this evening until next
meeting. Supported by Trustee and approved by all. Motion carried.
Pay Bills:
Trustee Hart made a motion to pay the bills as presented. Supported by Trustee Churchill and approved by all. Motion carried.
Adjournment:
A motion was made by Trustee Hart to adjourn the Grant Township Board Meeting at 9:35 P.M. Supported by Trustee Hart and approved by all. Motion
carried.
Respectfully submitted
Karen Hempenstall
Grant Township Clerk