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| Grant Township, Cheboygan County, Michigan www.granttwp.com |
| March, 2011 Board Meeting Minutes March 8, 2010 |
The Grant Township meeting was called to order by Trustee Hart at 7:00 P.M. The Pledge of Allegiance was recited by all.
Present were: Treasurer Vallance, Clerk Hempenstall, Trustee Hart and Trustee Churchill. Supervisor Wooden was absent. A quorum was present. 6
residents were in attendance.
A motion was made by Treasurer Vallance to approve the agenda with the additions of:
A motion was made by Treasurer Vallance to approve the minutes of February 8, 2011. Supported by Trustee Churchill and approved by all. Motion carried.
Clerk's Report:
Clerk Hempenstall reported on the following:
Treasurer's Report:
Treasurer Vallance reported on the following:
A motion was made by Clerk Hempenstall to accept the Treasurer's report as presented. Supported by Trustee Churchill and approved by all. Motion
carried.
Speakers:
Old Business:
Roll Call: 4 Aye 0 Nay 1 Absent Resolution adopted.
New Business:
101-215-704 Clerk Per Diem 500.00
101-215-727 Clerk Supplies 300.00
101-215-860 Clerk Transportation 100.00
101-448-920 Street Lighting 30.00
Supported by Trustee Hart. Approved by all. Motion carried.
Public Comment:
None
Policy & Procedures:
Ethical Policy and Procedure - approved
Financial Administration Policy and Procedure - Partial review and changes made. To be approved at next Township monthly meeting.
Pay Bills:
A motion to pay the monthly bills was made by Trustee Hart. Supported by Treasurer Vallance and approved by all. Motion carried.
Adjourn:
A motion was made by Clerk Hempenstall to adjourn the Grant Township Board meeting at 9:25 P.M. Supported by Trustee Hart. Approved by all. Motion
carried.
Respectfully submitted,
Karen Hempenstall
Grant Township Clerk
Present were: Treasurer Vallance, Clerk Hempenstall, Trustee Hart and Trustee Churchill. Supervisor Wooden was absent. A quorum was present. 6
residents were in attendance.
A motion was made by Treasurer Vallance to approve the agenda with the additions of:
- Planning Commission Update - Stephen Churchill
- Budget Amendments
A motion was made by Treasurer Vallance to approve the minutes of February 8, 2011. Supported by Trustee Churchill and approved by all. Motion carried.
Clerk's Report:
Clerk Hempenstall reported on the following:
- CCRC Minutes 2/1i6/11, 2/17/11. Filed.
- PIE&G Street Lights Budget Amount
- A motion was made by Clerk Hempenstall to increase the budget amount for the Grant Township street lights from $53.00 to $55.00 per month.
Supported by Treasurer Vallance and approved by all. Motion carried - Alverno Fire Dept. Update - Discussed and filed
- MI Dept. of Energy/Labor & Economic Growth - Twin Lakes Grocery Sunday Liquor License - filed
- MCS Chloride Sale Quote - filed
- Gypsy Moth Infestation - Discussed and filed
- Hybrid Learning Services - discussed and filed
Treasurer's Report:
Treasurer Vallance reported on the following:
- Municipal Money Market cash on hand $38,924.70. February deposits total $56.25. Transfers to General Checking $8,915.00. The balance on
hand as of February 28, 2011 is $30,065.95. - General Fund checking cash on hand $3.57. February deposits $8,915.20. February disbursements total $8,917.11. The balance on hand as of
February 28, 2011 is $1.66. - Investments remain the same at $160,804.20. Total worth $190,871.81.
A motion was made by Clerk Hempenstall to accept the Treasurer's report as presented. Supported by Trustee Churchill and approved by all. Motion
carried.
Speakers:
- Stephen Churchill from the Planning Commission spoke on the Master Plan update for all of Cheboygan County. Representatives from the
Planning Commission will be making presentations in each township. Medical marijuana to be reviewed in the upcoming months by the planning
commission. - Commissioner Matelski updated board on Cheboygan County Commissioner's subpoena request of the Drain Commissioner.
Old Business:
- Board of Review Resolution Request - MTA's position on BOR protest resolution discussed.
- A motion was made by Trustee Churchill to adopt a resolution for the Board of Review to allow letters of protest, supported by Trustee Vallance
and approved by all. Motion carried.
Roll Call: 4 Aye 0 Nay 1 Absent Resolution adopted.
- It was agreed that members of the Board of Review would develop a form they wish to use for 2nd party representation in regards to Board of
review protests and bring before the board for approval. Board of Review protest by e-mail, fax and telephone tabled and to be discussed further
following MTA recommendations.
New Business:
- Board of Review Update - Diane Berden appointed Chairman of Board of Review. Board of Review protests anticipated to be minimal.
- Cheboygan County Road Commission - Clerk Hempenstall reported on attending a Road Commission meeting and the need for the Township to
set goals for improving Township roads. Township Board agrees that Grant Township needs to be represented at all Road Commission meeting.
Clerk Hempenstall advised that she would commit to 1 meeting a month, and it is the Board's intention for Supervisor Wooden to attend 1 meeting
a month. Clerk Hempenstall to arrange with Supervisor Wooden. Clerk Hempenstall spoke on receiving a letter from the Cheboygan County Road
Commission regarding the Page Rd/Black River Rd. Safety Grant in regards to Township support for the project, as well as possible financial
support for the 20% local match amount. A motion was made by Clerk Hempenstall to forward letter of Township support to the Cheboygan County
Road Commission for the Page Rd./Black River Rd. Safety Grant Project, as well as township commitment for 1/2 of the 20% local match amount.
Supported by Treasurer Vallance and approved by all. Motion carried.
- Budget Meeting - Scheduled for March 19, 2011 at 1:00 P.M. at Treasurer Vallances' residence. It was discussed to possibly have Treasurer
Vallances' accounting program transferred to a jump drive in order to have the budget meeting at the Township Hall with the Township's laptop
next year. Treasurer Vallance and Clerk Hempenstall to attempt to arrange at next year's budget meeting.
- Annual Meeting - Scheduled for March 26, 2011 at 11:00 A.M. Meal to be finalized at Budget Meeting.
- Budget Amendments - A motion by Treasurer Vallance to amend the following line item amounts for the 2010/2011 budget:
101-215-704 Clerk Per Diem 500.00
101-215-727 Clerk Supplies 300.00
101-215-860 Clerk Transportation 100.00
101-448-920 Street Lighting 30.00
Supported by Trustee Hart. Approved by all. Motion carried.
Public Comment:
None
Policy & Procedures:
Ethical Policy and Procedure - approved
Financial Administration Policy and Procedure - Partial review and changes made. To be approved at next Township monthly meeting.
Pay Bills:
A motion to pay the monthly bills was made by Trustee Hart. Supported by Treasurer Vallance and approved by all. Motion carried.
Adjourn:
A motion was made by Clerk Hempenstall to adjourn the Grant Township Board meeting at 9:25 P.M. Supported by Trustee Hart. Approved by all. Motion
carried.
Respectfully submitted,
Karen Hempenstall
Grant Township Clerk