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| Grant Township, Cheboygan County, Michigan www.granttwp.com |
| May, 2010 Board Meeting Minutes May 11, 2010 |
The Grant Township meeting was called to order by Supervisor Wooden at 7:02 P.M.
Present were: Supervisor Wooden, Treasurer Vallance, Clerk Hempenstall, Trustee Hart, Trustee Churchill. A quorum was present. 8 residents were in
attendance.
A motion was made by Treasurer Vallance to approve the agenda as presented, supported by Trustee Churchill and approved by all. Motion carried.
A motion was made by Trustee Hart to approve the April 27, 2010 minutes as presented, supported by Treasurer Vallance and approved by all. Motion
Carried.
A motion was made by Treasurer Vallance to approve the April 27, 2010 Annual Meeting Minutes as presented, supported by Trustee Hart and approved
by all. Motion carried.
Clerk's Report:
Clerk Hempenstall reviewed correspondence regarding:
Natural Gas pricing
Road Commission Meeting Minutes
Straits Area Youth Promotion Academy Program
AT&T monthly plan change
Clerk Hempenstall to forward a letter of interest to the Straits Area Youth Promotion Academy (SAYPA) Program adding Grant Township as a potential
entity to enlist youth's completing community service projects.
Clerk Hepenstall reported on the Pontem Software program which includes a reimbursement program as well as the payroll program.
Treasurer's Report:
Municipal Money Market $79,112.84. April deposits total $65.34. Transfers to General Checking $14,250.00. Balance on Hand as of April 30, 2010
$56,928.18.
General Fund Checking Cash on Han as of March 31, 2010 $11.89. April deposits total $14,250.31. April disbursement $14,239.30. Balance on Hand
as of April 30, 2010 $22.90.
Investments on Deposit remain the same. Balance on Hand as of April 30, 2010 $157.786.89. Total worth $214.737.97.
A motion was made by Trustee Hart to approve the Treasurer's report as presented. Supported by Clerk Hempenstall and approved by all. Motion
carried.
Speakers:
Ken Glasser, Republican Candidate for State Representative for the 105th District.
Leonard Page, Cheboygan County Commissioner, spoke on the Commission approving the senior millage renewal and the approval of the Cheboygan
County Road Commission millage on the August ballot.
Old Business:
Supervisor Wooden spoke with Ron Morell and Beckman regarding estimated charges for the brining. Ron Morrell's charge will be $.12 per gallon.
Beckman's charges will be $19.5 per gallon.
A motion was made by Trustee Hart for Ron Morrell to supply and spread brine to Grant Township roads at a charge of $.12 per gallon, supported by
Treasurer Vallance and approved by all. Motion carried.
Hall Rental Policy included discussion by all as to the possibility of changing our hall rental policy. It was agreed that Supervisor Wooden would contact
County Administrator Mike Overton and inquire as to how the County of Cheboygan offers their conference room to groups at no cost. Supervisor
Wooden to report at next meeting. No change in existing hall rental policy occurred at this time.
Refuse Bids:
Refuse bids were opened by Clerk Hempenstall and reviewed by the board.
J & N $1,000.00 per month $1.50 per sticker
L & R $1,075.00 per month $1.50 per sticker (present at meeting)
PAC Sanitation $1,225.00 per month $2.50 per sticker
A motion was made by Treasurer Vallance to retain L & R and accept their bid of $1,075.00 per month with stickers at $1.50 per bag. Supported by
Trustee Churchill and approved by all. Motion carried.
Poverty Exemption Resolution:
On January 9, 2010 the Grant Township Board approved the Federal Guidelines for Poverty Exemption. On March 27, 2010, a Poverty Exemption
Resolution was prepared and reviewed by all, per the request of the Board of Review. On this date, May 11, 2010, a motion to accept the revised Poverty
Exemption Resolution was made by Clerk Hempenstall, supported by Trustee Hart and approved by all. Motion Carried. Roll Call taken: 5 yeas, 0 nays,
0 absent. Resolution adopted. It was determined that the Poverty Exemption Resolution will be reviewed annually.
Board of Review:
A revised Board of Review Book was purchased and will be reviewed by Board of Review members to determine if additional books should be
purchased. To be addressed at next meeting.
Risk Control Recommendations:
A lengthy discussion took place regarding the Risk Control Recommendations submitted by Risk Control Representative, Michael Gombos from the
Michigan Township Participating Plan. Each recommendation was reviewed by the board. Clerk Hempenstall to forward a letter to Mr. Gombos
indicating the status of their recommendations.
New Business:
Supervisor Wooden spoke on the Cheboygan County Road Commission's Annual Report. A copy of the report to be forwarded to Clerk Hempenstall for
filing.
Supervisor Wooden spoke on the renewal of the Fire Millage being on the August primary election.
Public Comment:
Supervisor Wooden spoke on the need to have the corner support repaired on the pavilion at the Grant Township Hall. Supervisor Wooden to get bids
for the repair needed and report at next meeting.
Monthly Bills:
A motion was made by Clerk Hempenstall to pay the monthly bills in the amount of $14,239.30, supported by Trustee Hart and approved by all. Motion
carried.
Adjourn:
A motion was made by Clerk Hempenstall to adjourn the Grant Township Board Meeting at 8:45 P.M. supported by Trustee Churchill and approved by
all. Motion carried.
Respectfully submitted,
Karen Hempenstall
Grant Township Clerk
Present were: Supervisor Wooden, Treasurer Vallance, Clerk Hempenstall, Trustee Hart, Trustee Churchill. A quorum was present. 8 residents were in
attendance.
A motion was made by Treasurer Vallance to approve the agenda as presented, supported by Trustee Churchill and approved by all. Motion carried.
A motion was made by Trustee Hart to approve the April 27, 2010 minutes as presented, supported by Treasurer Vallance and approved by all. Motion
Carried.
A motion was made by Treasurer Vallance to approve the April 27, 2010 Annual Meeting Minutes as presented, supported by Trustee Hart and approved
by all. Motion carried.
Clerk's Report:
Clerk Hempenstall reviewed correspondence regarding:
Natural Gas pricing
Road Commission Meeting Minutes
Straits Area Youth Promotion Academy Program
AT&T monthly plan change
Clerk Hempenstall to forward a letter of interest to the Straits Area Youth Promotion Academy (SAYPA) Program adding Grant Township as a potential
entity to enlist youth's completing community service projects.
Clerk Hepenstall reported on the Pontem Software program which includes a reimbursement program as well as the payroll program.
Treasurer's Report:
Municipal Money Market $79,112.84. April deposits total $65.34. Transfers to General Checking $14,250.00. Balance on Hand as of April 30, 2010
$56,928.18.
General Fund Checking Cash on Han as of March 31, 2010 $11.89. April deposits total $14,250.31. April disbursement $14,239.30. Balance on Hand
as of April 30, 2010 $22.90.
Investments on Deposit remain the same. Balance on Hand as of April 30, 2010 $157.786.89. Total worth $214.737.97.
A motion was made by Trustee Hart to approve the Treasurer's report as presented. Supported by Clerk Hempenstall and approved by all. Motion
carried.
Speakers:
Ken Glasser, Republican Candidate for State Representative for the 105th District.
Leonard Page, Cheboygan County Commissioner, spoke on the Commission approving the senior millage renewal and the approval of the Cheboygan
County Road Commission millage on the August ballot.
Old Business:
Supervisor Wooden spoke with Ron Morell and Beckman regarding estimated charges for the brining. Ron Morrell's charge will be $.12 per gallon.
Beckman's charges will be $19.5 per gallon.
A motion was made by Trustee Hart for Ron Morrell to supply and spread brine to Grant Township roads at a charge of $.12 per gallon, supported by
Treasurer Vallance and approved by all. Motion carried.
Hall Rental Policy included discussion by all as to the possibility of changing our hall rental policy. It was agreed that Supervisor Wooden would contact
County Administrator Mike Overton and inquire as to how the County of Cheboygan offers their conference room to groups at no cost. Supervisor
Wooden to report at next meeting. No change in existing hall rental policy occurred at this time.
Refuse Bids:
Refuse bids were opened by Clerk Hempenstall and reviewed by the board.
J & N $1,000.00 per month $1.50 per sticker
L & R $1,075.00 per month $1.50 per sticker (present at meeting)
PAC Sanitation $1,225.00 per month $2.50 per sticker
A motion was made by Treasurer Vallance to retain L & R and accept their bid of $1,075.00 per month with stickers at $1.50 per bag. Supported by
Trustee Churchill and approved by all. Motion carried.
Poverty Exemption Resolution:
On January 9, 2010 the Grant Township Board approved the Federal Guidelines for Poverty Exemption. On March 27, 2010, a Poverty Exemption
Resolution was prepared and reviewed by all, per the request of the Board of Review. On this date, May 11, 2010, a motion to accept the revised Poverty
Exemption Resolution was made by Clerk Hempenstall, supported by Trustee Hart and approved by all. Motion Carried. Roll Call taken: 5 yeas, 0 nays,
0 absent. Resolution adopted. It was determined that the Poverty Exemption Resolution will be reviewed annually.
Board of Review:
A revised Board of Review Book was purchased and will be reviewed by Board of Review members to determine if additional books should be
purchased. To be addressed at next meeting.
Risk Control Recommendations:
A lengthy discussion took place regarding the Risk Control Recommendations submitted by Risk Control Representative, Michael Gombos from the
Michigan Township Participating Plan. Each recommendation was reviewed by the board. Clerk Hempenstall to forward a letter to Mr. Gombos
indicating the status of their recommendations.
New Business:
Supervisor Wooden spoke on the Cheboygan County Road Commission's Annual Report. A copy of the report to be forwarded to Clerk Hempenstall for
filing.
Supervisor Wooden spoke on the renewal of the Fire Millage being on the August primary election.
Public Comment:
Supervisor Wooden spoke on the need to have the corner support repaired on the pavilion at the Grant Township Hall. Supervisor Wooden to get bids
for the repair needed and report at next meeting.
Monthly Bills:
A motion was made by Clerk Hempenstall to pay the monthly bills in the amount of $14,239.30, supported by Trustee Hart and approved by all. Motion
carried.
Adjourn:
A motion was made by Clerk Hempenstall to adjourn the Grant Township Board Meeting at 8:45 P.M. supported by Trustee Churchill and approved by
all. Motion carried.
Respectfully submitted,
Karen Hempenstall
Grant Township Clerk