Grant Township, Cheboygan County, Michigan
www.granttwp.com
January, 2012 Board Meeting Minutes
Jan. 10, 2012
The Grant Township meeting was called to order by Supervisor Wooden at 7:01 P.M. The Pledge of Allegiance was recited by all.

Present were: Supervisor Wooden; Treasurer Vallance; Clerk Hempenstall; Trustee Hart and Trustee Churchill. A quorum was present. 4 residents were
in attendance.

Additions to Agenda:
  • 2012 Poverty Exemption Resolution
  • Strawflower Lane/CCRC
  • Presque Isle & Cheboygan Sanitation Inc. - Spring/Fall Cleanup

A motion was made by Treasurer Vallance to approve the agenda with the additions mentioned. Supported by Trustee Churchill and approved by all.
Motion carried.

Approval of Minutes
A motion was made by Trustee Churchill to approve the minutes of Dec. 13, 2011 with the correction of the General Fund Checking Deposits total
$5,561.06, and the total disbursements total $5,561.27. Supported by Treasurer Vallance and approved by all. Motion carried.

Clerk's Report:
  • Par Plan News - filed
  • DEQ Permit - Timothy Lorenz
  • Cheboygan Humane Society Newsletter - filed
  • CCRC Minutes (12-1-11) Filed
  • IRS Mileage Rate - $.55.5.
  • Assessor Contract - contract Extension until November election/Check with MTA
  • Tables/Chairs - Old tables discarded. Trustee Churchill to get quote for chair/table racks.
  • Discussion regarding the loaning of tables and chairs from hall. Metal chairs will continue to be loaned out to Grant Township residents.
  • A motion was made by Trustee Hart to discontinue the loaning of tables from the Township Hall. Supported by Treasurer Vallance and approved
    by majority. Motion carried.
  • PIE&G Emergency numbers - distributed to board members
  • Library Minutes (12-8-11) Filed
  • MTA (1/19/11) Grant Township Hall
  • Budget Preparation 2-7-12 Meeting
  • Update Beneficiaries

Treasurer's Report:
Treasurer Vallance reported on the following:
  • Municipal Money Market cash on hand as of Nov. 30, 2011, $22,188.29. November deposits total $10,855.76. Transfers to General Checking
    $8,700.00. The balance on hand as of Dec. 31, 2011 - $24,344.05.
  • General Fund Checking cash on hand as of November 30, 2011 - $.90. December deposits total $8,700.04. Total disbursements $8,700.08. The
    balance on hand as of Dec. 31, 2011 - $0.86.
  • Investments on deposit interest earned $589.95, with a balance on hand of $163,159.47. Total worth as of Dec. 31, 2011 - $187,504.38.

A motion was made by Trustee Churchill to approve the Treasurer's report as presented. Supported by Trustee Hart. Approved by all. Motion carried.

Speakers:
None

Old Business:
Township Hall Refrigerator - deferred until Spring (approx. cost - $1,000.00)

New Business:
  • AFD Station #3 - light bids
                      Stan's Electric - $456.00
                      Archambo Electric - $530.00
      A motion was made by Trustee Hart to accept Stan's Electric bid of $456.00 to furnish and install 4 lights at the AFD Station #3. Supported by
Treasurer Vallance and approved by all. Motion carried.
  • Budget Amendment - Building additions, Improvements
      A motion was made by Trustee Churchill to increase the Building Additions Improvements budget amount from $6,500.00 to $10,900.00. Supported    
by Treasurer Vallance and approved by all. Motion carried.
  • Oak Hill Cemetery - Supervisor Wooden advised that the cemetery budget will be approved in February. Township allocation remains the same at
    $4,500.00.
  • Straits Area Federal Credit Union - previously approved as investment institution. Treasurer Vallance to compare rates at time of CD renewals.
  • Strawflower Lane - CCRC letter received regarding contract cancellation effective 12/15/11 and CCRC's decision to prorate contract amount and
    withhold $232.13 for the months of October through December. Clerk Hempenstall advised she was led to believe by the CCRC that the full
    contract amount would be refunded. Clerk Hempenstall to invoice Strawflower Association $232.13. Clerk Hempenstall to request CCRC to
    reconsider proration decision due to misleading information received.
  • Presque Isle & Cheboygan Sanitation Spring/Fall Clean-up bid.
  • A motion was made by Trustee Churchill to accept the bid by Presque Isle & Cheboygan Sanitation for 2012 annual clean-up on May 18, May 19,
    Sept. 14, Sept. 15, 2012 for $570.00 per compact load. Supported by Trustee Hart. Approved by all. Motion carried.
  • 2012 Poverty Exemption Resolution
           A motion to adopt the 2012 Poverty Exemption was made by Clerk Hempenstall. Supported by Trustee Churchill. Approved by all. Motion carried.

Public Comment:
Trustee Churchill to submit mileage for transporting tables and chairs from Saginaw to Cheboygan.

Policies and Procedures
  • Internal Controls/Cash Handling/Receipting approved.
  • Accounts Receivable/ Accounts Payable/Tax Account Disbursements reviewed.

Pay Bills
A motion was made by Trustee Churchill to approve the monthly bills. Supported by Trustee Hart. Approved by all. Motion carried.

Adjourn
A motion to adjourn the Grant Township monthly meeting at 9:40 P.M. was made by Trustee Churchill. Supported by Trustee Hart. Approved by all. Motion
carried.

Respectfully submitted,

Karen Hempenstall
Grant Township Clerk