Grant Township, Cheboygan County, Michigan
www.granttwp.com
Township Officer Job Description
Township Clerk
CLERK'S STATUTORY DUTIES
Salary $8,022.00 year
  •  Maintains custody of all township records

  •  Maintains general ledger

  •  Prepares warrants for township checks

  •  Records and maintains township meeting minutes

  •  Keeps the township book of oaths

  •  Responsible for regular and special meeting notices

  •  Publishes board meeting minutes
  • (if taxable value if $74 million or more, or a charter twp.)
  • Keeps voter registration file and conducts elections

  •  Chair of Township elections commission

  •  Keeps township ordinances book

  •  Prepares financial statements

  •  Delivers tax certificates to supervisor and county clerk by
            Sept. 30

  •  Shall appoint a deputy

  •  Shall post a surety bond
In addition to the duties required by law, a township clerk will benefit from developing skills and knowledge in several core
areas:
TOWNSHIP GOVERNMENT OPERATIONS
      Demonstrates knowledge about township (general law or charter) government responsibilities, functions and powers
     Identifies the major functions of each branch of government - local, state and federal - along with their relationship to       
      one another.
     Understands the statutory duties and responsibilities of the office of township clerk
     Aware of the roles and responsibilities of other elected and appointed offices in the township
     Demonstrates knowledge of the various committees, boards and commissions serving the township, including their           
      roles and responsibilities
     Understands how township policies and procedures are set
     Demonstrates knowledge of how ordinances are lawfully adopted and legally enforced

INTERPERSONAL SKILLS
      Communicates effectively
     Listens attentively
     Works effectively with individuals, departments and committees to achieve desired outcomes
     Possesses knowledge of what constitutes ethical behavior
     Manages adversity and hostility effectively
     Delegates tasks appropriately
      
LEADERSHIP ABILITIES
      Possesses vision, especially relative to the township's needs or potential
     Understands how to conduct effective board meetings and is knowledgeable about parliamentary procedure
     Possesses effective policy-making skills and decision-making skills
     Utilizes consensus-building techniques
     Possesses persuasuve/influential abilities
     Motivates others to achieve desired outcomes
     Utilizes public relations skills to position the township positively

ADMINISTRATIVE SKILLS
      Possesses knowledge of the communication/noticing needs of the township and devises strategies to assemble and         
      disseminate information to relevant audiences
     Understands the township budget and the clerk's role in monitoring budget
     Aware of purchasing policies and the bid process
     Demonstrates knowledge of uniform chart of accounts and township accounting practices
     Possesses understanding pf personnel administration and human resources matters
     Has ability to transcribe minutes of the proceedings of each township board meeting in an accurate and proper manner
     Understands maintenance of township records, books and papers in accordance with record retention and disposal         
      guidelines
     Possesses knowledge of elections and clerk's role in overseeing the elections process

TOWNSHIP ISSUES
      Possesses knowledge about current issues affecting townships
     Aware of legal matters that could impact the township
     Understands the elements of risk management
     Aware of financial matters affecting the township, including revenue sources
     Possesses knowledge about land use
     Understands the planning and zoning process
     Possesses knowledge of township services and their policy implications